Employee experiencing discomfort at poorly configured home office workspace

The Hidden Cost

Neck pain. Shoulder tension. Eye strain. Lost focus.

When your team works from home or hybrid spaces, workspace setup becomes invisible — until discomfort affects productivity.

Properly configured ergonomic workspace with correct monitor height and chair positioning

The Simple Fix

Proper setup. Personalized guidance. Measurable comfort.

We evaluate each workspace — monitor height, chair adjustment, lighting, keyboard positioning — and provide clear recommendations within realistic budgets.

Reducing discomfort is not a luxury

It is the most cost-effective productivity investment a company can make

Workspace ergonomics for Canadian companies with remote and hybrid teams

We conduct on-site or virtual assessments of individual employee workspaces, examining monitor height, chair configuration, lighting conditions, keyboard placement, and break patterns. Each employee receives a personalized report with equipment recommendations that fit within practical budget constraints.

We do not sell furniture. We are not physiotherapists. We focus exclusively on workspace configuration assessment and practical guidance for companies supporting distributed teams.

How the assessment process works

Initial coordination

We schedule assessment sessions with your team members based on their availability. For virtual assessments, we send preparation instructions including what angles to photograph their workspace and what information to have ready. For on-site visits, we coordinate timing to minimize disruption to their work schedule.

Workspace evaluation

During each session, we systematically examine monitor placement relative to eye level, chair height and lumbar support configuration, keyboard and mouse positioning, lighting sources and screen glare, desk surface height, and current break patterns. We measure angles, distances, and positions while discussing the employee's typical work patterns and any current discomfort.

Personalized reporting

Within three business days, each employee receives a detailed report documenting current setup with annotated photographs, specific adjustment recommendations they can implement immediately at no cost, and equipment suggestions with approximate price ranges if upgrades would provide meaningful improvement. Reports prioritize changes by impact and cost.

Follow-up support

Employees can contact us with questions about implementing recommendations. We provide clarification on adjustment techniques, alternative solutions if suggested equipment is unavailable, and verification photos review to confirm changes were made correctly. Companies receive aggregate data showing common issues across their team.

What we examine in each workspace

Ergonomics consultant measuring monitor height and viewing angle

Monitor positioning and viewing angles

We measure the distance from eyes to screen, verify that the top of the monitor sits at or slightly below eye level, check viewing angle to prevent neck extension or flexion, and assess whether screen brightness matches ambient lighting. For multiple monitor setups, we evaluate arrangement to minimize head rotation.

Many employees place laptops flat on desks, forcing downward neck angles that create tension. Raising the screen is often the single most impactful adjustment, frequently achievable with books or boxes before investing in dedicated stands.

Professional evaluating office chair ergonomic adjustments and lumbar support

Chair configuration and support

We assess seat height relative to desk and floor, lumbar support position and firmness, armrest height and width, seat depth and whether it allows proper back contact, and overall stability. Many adjustable chairs remain in default positions because employees are unsure how to optimize settings for their body dimensions.

Proper chair adjustment often eliminates the need for expensive replacements. We document current settings, test adjustments during the session, and photograph the optimal configuration for future reference if settings shift.

Keyboard and mouse placement

We examine keyboard angle and height, mouse position relative to keyboard, whether wrists remain neutral during typing, reach distance for frequently used items, and whether laptop keyboards force awkward arm positions. Wrist extension and ulnar deviation are common issues that develop gradually.

For laptop users, we evaluate whether an external keyboard and mouse would provide meaningful improvement. Sometimes a simple repositioning of existing equipment eliminates strain without requiring new purchases.

Consultant examining workspace lighting conditions and screen glare

Lighting and environmental factors

We assess natural light sources and whether they create screen glare, overhead lighting adequacy and color temperature, task lighting for document reference, screen positioning relative to windows, and ambient noise levels that might affect focus and stress.

We also discuss break patterns, movement throughout the day, and whether the workspace allows position changes. Static postures cause fatigue regardless of how well equipment is configured. Small environmental adjustments often improve comfort significantly.

Why workspace assessment matters for distributed teams

When employees work from home or hybrid locations, companies lose visibility into workspace conditions. Office environments typically receive ergonomic attention through facilities management, but home offices develop organically with whatever furniture and equipment employees have available.

The result is inconsistent workspace quality across your team. Some employees may have excellent setups while others work in configurations that gradually create discomfort, reduce focus, and increase fatigue. This inconsistency affects productivity and wellbeing unevenly.

Assessment provides visibility. By systematically evaluating each workspace, companies can identify where support would create meaningful improvement. Not every employee needs new equipment — many issues resolve through adjustment of existing furniture and better positioning.

Our reports prioritize recommendations by impact and cost, allowing companies to allocate resources where they will provide the most benefit. Sometimes a monitor stand provides more value than a new chair. Sometimes repositioning a desk relative to a window eliminates glare that was causing eye strain.

Remote ergonomics assessment conducted via video call with employee

Assessment options for different team structures

Virtual assessment

Conducted via video call, virtual assessments work for teams distributed across Canada. Employees photograph their workspace from specified angles before the session. During the call, we guide them through measurements and adjustments in real-time, observing their typical working posture and discussing patterns.

Virtual sessions typically last 30-45 minutes per employee. This format works well for teams who are comfortable with video calls and can follow measurement instructions.

On-site home office visit

For employees located in the Montreal area, we can visit home offices in person. On-site assessment allows us to physically measure angles, test equipment adjustments, and observe workspace conditions directly. This format works well for employees who prefer face-to-face interaction or have complex multi-monitor setups.

On-site visits typically last 45-60 minutes per employee. We coordinate scheduling to minimize disruption and can assess multiple team members in nearby locations during the same day.

Hybrid workspace evaluation

For teams that split time between home and office, we can assess both environments. This reveals whether employees maintain consistent posture and setup across locations, or whether transitions between spaces create new ergonomic challenges.

Hybrid assessment helps companies understand whether office hot-desking arrangements provide adequate adjustability and whether employees need guidance on quickly configuring shared workstations.

Team workshops

Group sessions where we demonstrate proper workspace setup principles using volunteer workspaces as examples. Workshops work well as an introduction to ergonomic concepts before individual assessments, or as standalone sessions for teams who want general guidance.

Workshops typically last 60-90 minutes and include Q&A time. Employees learn what to look for in their own setups and gain practical adjustment skills they can apply immediately.

What we do not provide

We do not sell furniture or equipment

Our recommendations are independent. We suggest product categories and features to look for, but we have no commercial relationships with furniture suppliers. This allows us to prioritize what would actually benefit each employee rather than what would generate commission.

We are not physiotherapists or medical professionals

We assess workspaces, not bodies. If an employee reports pain or injury, we recommend consulting appropriate healthcare providers. Our focus is workspace configuration and equipment positioning, not diagnosis or treatment of medical conditions.

We do not install or assemble equipment

We provide guidance on proper setup, but employees or company facilities teams handle physical installation. For complex equipment, we can review installation after completion to verify correct configuration.

We do not provide regulatory compliance certification

Our assessments focus on practical workspace improvement. While our recommendations align with ergonomic principles, we do not certify workspaces for regulatory compliance purposes. Companies requiring formal compliance documentation should consult specialized occupational health services.

Ready to improve workspace comfort across your team?

We work with Canadian companies who want to support their remote and hybrid employees with practical ergonomic guidance. Assessment sessions can begin within two weeks of initial contact.

Reach out to discuss your team size, locations, and preferred assessment format. We will explain the process, timeline, and provide straightforward pricing based on the number of employees and assessment type.

Schedule a consultation

Questions about the assessment process? Read our FAQ or contact us directly.